To create a GL Segment, go to the Settings Manager module from the top of your screen.
Then click on the Add GL Segment from the GL Segments on the left-side navigation menu.
The GL Segment Editor window will open, and you can add:
- Title – enter the title of the GL segment to be displayed to the users
- Check the box for options to:
- Lock this GL Segment - This locks the code from being changed if a default is provided in the User and Group Manager to a user.
- Show Description in report print preview
From the GL Codes table, you can add the codes that will be linked to this GL Segment.
If you do not have GL Codes, you can create one by clicking the Add button under the GL Codes table. This will open the GL Code Editor window:
From here, you can create the GL Code by entering the:
- Code - enter the code number
- Description - enter the description for this GL Code to identify what this GL is for quickly.
You can also check the boxes for:
- This GL code is confidential – if you want to make this GL Code confidential (e.g., displayed as ****)
- This GL description is confidential - if you want to make the description for this GL Code confidential (e.g., displayed as ****)
You will also have the option to bind this GL Code you are creating/modifying to a Category. To do so, click on the Edit Category Binding button.
The GL Code Category Binding window will open:
Note: An account or GL Code typically binds to one Category. Codes like Departments, Entities, Locations, or Cost Centers usually bind to all or many categories.
Select any categories you want to link/bind to this GL code. You may also click on the Select All button to link all the categories to the GL code.
Once you enter all the necessary information, click OK to save the GL Code.
If the GL Code you created already exists, you will get a message notifying you about it.
If you already have GL Codes in your GL Codes table, select the codes that belong to the GL Segment you are creating.
If you need to modify any existing GL Codes, select the GL Code first, then click on the edit button below the GL Codes table.
The GL Code Editor window will open, and you can update any necessary information. Click OK to save the modifications.
If you no longer need a GL Code under a GL Segment, you can delete it by clicking on the Remove button under the GL Codes table.
A confirmation window will pop up, asking you to confirm the deletion.
Click Yes to confirm the deletion.
Click OK to save GL Segment or Cancel to disregard.