Create New Expense from Transactions

To add Expenses through Transactions to an Expense Report, you must first create the Expense Report. 

Learn more about how to create an Expense Report here. 

Accessing Transactions

Once the Expense Report has been created, select the Transactions option from the Entry Tasks navigation menu. 

The Transactions list window will open. 

Selecting and Adding Transactions

If you have already verified matches and marked transactions as personal or cash advances, select the transaction(s) you want to add to the expense report. Once selected, choose the Expense Report from the drop-down menu and click Add to Report.

This links the selected transactions to an expense from the selected Expense Report. However, if the transaction has the Verify Match puzzle icon , the Expense might be missing details such as a Receipt. In this case, you will need to Verify Match for the Expense. Learn more about Verify Match from this article. 

The easiest method is to Verify Match directly from the Transactions list before adding the Transaction to the Expense Report.

Once you click Verify Match, the Expense will be added to the Expense Report. 

Expense Details

For expenses created through Transactions, the date, establishment, and total come from the credit card statement and will auto-populate. However, other important information pertaining to the Expense will need to be entered manually. 

Expenses created only based on the initial available information, either from the Transaction or Receipt, that are missing details for the rest of the Expense fields will display an Edit required status. 

To add the required information, double-click the Expense line to open and edit it. 

For more information on what details to enter, please refer to this article.

For mobile app instructions, please refer to this article.