--- title: Print Preview description: Print Preview an Expense Report in ExpensePoint. --- [Back to home](https://support.expensepoint.com/migrated) - [ Overview ](https://support.expensepoint.com/migrated/overview) - [ Introduction ](https://support.expensepoint.com/migrated/overview#introduction) - [ Get Started ](https://support.expensepoint.com/migrated/overview#get-started) - [ User Interface Familiarization ](https://support.expensepoint.com/migrated/overview#user-interface-familiarization) - [ Initial Configurations ](https://support.expensepoint.com/migrated/overview#initial-configurations) - [ Receipt Management ](https://support.expensepoint.com/migrated/overview#receipt-management) - [ Manage Expense Reports ](https://support.expensepoint.com/migrated/overview#manage-expense-reports) - [ Approval Workflow and Policies ](https://support.expensepoint.com/migrated/overview#approval-workflow-and-policies) - [ Reporting and Analytics ](https://support.expensepoint.com/migrated/overview#reporting-and-analytics) - [ Advanced Settings ](https://support.expensepoint.com/migrated/overview#advanced-settings) - [ Add-On Features ](https://support.expensepoint.com/migrated/overview#add-on-features) - [ Support and Assistance ](https://support.expensepoint.com/migrated/overview#support-and-assistance) - [ User ](https://support.expensepoint.com/migrated/user) - [ Expense Manager ](https://support.expensepoint.com/migrated/user#expense-manager) - [ Submitters and Approvers ](https://support.expensepoint.com/migrated/submitters-and-approvers) - [ Profile ](https://support.expensepoint.com/migrated/submitters-and-approvers#profile) - [ Expense Manager ](https://support.expensepoint.com/migrated/submitters-and-approvers#expense-manager) - [ Approver ](https://support.expensepoint.com/migrated/submitters-and-approvers#approver) - [ Admins and Accounting ](https://support.expensepoint.com/migrated/admins-and-accounting) - [ Transaction Manager ](https://support.expensepoint.com/migrated/admins-and-accounting#transaction-manager) - [ User and Group Manager ](https://support.expensepoint.com/migrated/admins-and-accounting#user-and-group-manager) - [ Workflow Manager ](https://support.expensepoint.com/migrated/admins-and-accounting#workflow-manager) - [ Settings Manager ](https://support.expensepoint.com/migrated/admins-and-accounting#settings-manager) - [ Policy Manager ](https://support.expensepoint.com/migrated/admins-and-accounting#policy-manager) - [ License Administrator ](https://support.expensepoint.com/migrated/admins-and-accounting#license-administrator) - [ Automation Manager ](https://support.expensepoint.com/migrated/admins-and-accounting#automation-manager) - [ Xporter ](https://support.expensepoint.com/migrated/admins-and-accounting#xporter) - [ Analysis Manager ](https://support.expensepoint.com/migrated/admins-and-accounting#analysis-manager) - [ Accounting ](https://support.expensepoint.com/migrated/admins-and-accounting#accounting) - [ Help Docs ](https://support.expensepoint.com/migrated/help-docs) - [ Mobile App ](https://support.expensepoint.com/migrated/help-docs#mobile-app) - [ Knowledge Center Videos ](https://support.expensepoint.com/migrated/knowledge-center-videos) - [ English Videos ](https://support.expensepoint.com/migrated/knowledge-center-videos#english-videos) - [ Vidéos en français ](https://support.expensepoint.com/migrated/knowledge-center-videos#vidéos-en-français) # Print Preview To preview an expense report in a printable format, you can do so by going to the Print Preview option from the View Tasks navigation menu on the left side of the screen:     ![](https://support.expensepoint.com/hs-fs/hubfs/undefined-Dec-23-2023-06-29-42-8600-PM.png?width=227&height=160&name=undefined-Dec-23-2023-06-29-42-8600-PM.png) The Print Preview window will open, and you will be able to see your expense report in a ready to print format for your ease and convenience.    ![](https://support.expensepoint.com/hs-fs/hubfs/undefined-Dec-23-2023-06-30-00-6244-PM.png?width=1099&height=845&name=undefined-Dec-23-2023-06-30-00-6244-PM.png) ![](https://support.expensepoint.com/hs-fs/hubfs/undefined-Dec-23-2023-06-30-11-3868-PM.png?width=674&height=941&name=undefined-Dec-23-2023-06-30-11-3868-PM.png) ![](https://support.expensepoint.com/hs-fs/hubfs/undefined-Dec-23-2023-06-30-16-8747-PM.png?width=671&height=886&name=undefined-Dec-23-2023-06-30-16-8747-PM.png) ![](https://support.expensepoint.com/hs-fs/hubfs/undefined-Dec-23-2023-06-30-24-9537-PM.png?width=666&height=860&name=undefined-Dec-23-2023-06-30-24-9537-PM.png) In the printable preview, the **Expense Report** will be formatted with several key areas:   Report Summary:  - Expense report header  - Report author and settlement breakdown  - Currency information  - Tax information  - Category details  - User details   Report Detail:  - Expenses details  Weekly Expense Summary:  - Expenses Summary  Accounting Information:  - General Ledger Account Code summary  - List of Attendees     By hovering over the top of the **Print Preview **window, the Expense Report sections will show up:    ![](https://support.expensepoint.com/hs-fs/hubfs/undefined-Dec-23-2023-06-30-32-9830-PM.png?width=1155&height=71&name=undefined-Dec-23-2023-06-30-32-9830-PM.png) This can help you navigate easier between the sections, instead of scrolling.   You will also get options to **Save** the report and** Print **it. By clicking on the **Save** icon, the report will be automatically downloaded to your device. By clicking on the Print icon, the report will open the print settings to initiate the print of the document.   **REPORT SUMMARY**:  The expense report header includes such information as:  - Expense report name   - Tracking # - the unique ID of the expense report  - Expense report timeframe - from MM/DD/YYYY to MM/DD/YYYY  - Created by - the user that create the expense report.   Author Information section includes:  - Author Name - the name of the person who created the expense report  - Email Address - the email address of the author  - Reimbursement Currency - the currency of the expense report   Report Settlement Breakdown section includes:  - Expense Report Total - the total amount of the entire expense report  - Cash Advance Issued - cash advanced amount issued for the report being previewed  - Paid Directly by Company - the amount that was paid directly by the company out of the total amount  - Amount Due Employee - the amount that was paid by employee out of the total amount   The Currency section includes:  - Currency - the currency of the expense report  - Amount Spent - amount spent per the selected currency, can there be multiple?  - Average Rate – e.g. for hotel receipts the average rate would be calculated  as an avg of all nights.  - In Home Currency - total amount in the default currency set in ExpensePoint™   Tax section includes:  - Tax - the tax type per the location the expenses were incurred  - Reclaimable - Yes/No options for reclaimable taxes. Businesses can recover or get refunded for certain taxes.  - Tax Amount   - Currency and Exchange Rate -   - In Home Currency - total amount per the tax type in the default currency set in ExpensePoint™   The Category details section includes:  - Category - the category of the expense  - Expenses - the count of expenses per the listed category  - Amount Spent - amount spent per category  - Reclaimable Taxes - amount of reclaimable taxes per category  - Less Reclaimable Taxes - expense total amount less reclaimable taxes   The User details includes:  - User Name - the user that created the expense report, or the user for which the Expense Report was created (e.g. in cases of authoring)  - Action - the actions that were performed by the user, can be: Created, Edited, etc.  - Timestamp - time logged for the performed action by the user     REPORT DETAIL:  The Expense details section includes:  - Expense Information - displays the category and vendor of the expenses  - Receipt total - total amount of the receipt per expense  - Exchange Rate  - Converted - converted amount according to the exchange rate  - Tax - listing the types of taxes applied on the expense  - Tax Amount - tax amount for each type of tax applied on the expense  - Net GL Amount - general ledger amount that is the difference between the total amount less all applicable taxes     WEEKLY EXPENSE SUMMARY:  The Expenses Summary section includes:  - Expense Information - displays the period of expense report from MM/DD/YYYY to MM/DD/YYYY  - Expense Total - the total amount of the expense report.     ACCOUNTING INFORMATION:  - Expense Report Header (same as above)  - General Ledger Account Code summary, which includes:  GL Code - the code of the general ledger                              Debit - debiting accounts for the expenses                              Credit - crediting account(s for the payments)   LIST OF ATTENDEES:  The List of Attendees section can include:  - Vendor  - Category  - Date Incurred  - Payment  - Total   If there were no expenses that included attendees, this section will be empty.