Policy Manager

Policies define clear and specific guidelines for employees regarding which expenses are allowed, disallowed, or subject to certain conditions. For example, policies may specify:

• Spending limits
• Categories of allowable expenses
• Documentation requirements
• Etc.

These guidelines ensure that expenses are managed in accordance with company rules, industry regulations, and best practices.

Benefits of Policies

• Cost Control: By setting spending limits and restrictions, policies help prevent excessive or unauthorized spending.
• Automation: ExpensePoint automatically checks expenses against policies, flagging or blocking violations. This helps prevent policy breaches before they occur.
• Approval Workflow: Policies can dictate the approval hierarchy for expense reports, specifying who needs to approve expenses at different levels, such as managers, department heads, or finance teams. (Learn more about the Workflow Manager in this article.)

Using the Policy Manager in ExpensePoint

The Policy Manager allows you to view and manage your organization’s policies for submitters’ Expense Reports.

1. Access the Policy Manager
   Click on the Policy Manager module at the top of the ExpensePoint app.
   
2. Policy Manager Workspace
   The main workspace displays the Policies section with a list of existing policies.
   
3. Available Actions
   From the Author Policy Tasks navigation menu, you can:
   1. Add New Policy
   2. Modify Policy
   3. Delete Policy(s)
      

Customize policies to align with your specific business needs, industry standards, or unique expense requirements.

Watch the video below for a visual walk-through of the Policy Manager.