Expense Manager
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      Print Preview

      To preview an expense report in a printable format, you can do so by going to the Print Preview option from the View Tasks navigation menu on the left side of the screen: 

         

      The Print Preview window will open, and you will be able to see your expense report in a ready to print format for your ease and convenience. 

       

      In the printable preview, the Expense Report will be formatted with several key areas: 

       Report Summary: 

      • Expense report header 
      • Report author and settlement breakdown 
      • Currency information 
      • Tax information 
      • Category details 
      • User details  

      Report Detail: 

      • Expenses details 

      Weekly Expense Summary: 

      • Expenses Summary 

      Accounting Information: 

      • General Ledger Account Code summary 
      • List of Attendees 

        

      By hovering over the top of the Print Preview window, the Expense Report sections will show up: 

       

      This can help you navigate easier between the sections, instead of scrolling. 

       You will also get options to Save the report and Print it. By clicking on the Save icon, the report will be automatically downloaded to your device. By clicking on the Print icon, the report will open the print settings to initiate the print of the document. 

       REPORT SUMMARY: 

      The expense report header includes such information as: 

      • Expense report name  
      • Tracking # - the unique ID of the expense report 
      • Expense report timeframe - from MM/DD/YYYY to MM/DD/YYYY 
      • Created by - the user that create the expense report. 

       Author Information section includes: 

      • Author Name - the name of the person who created the expense report 
      • Email Address - the email address of the author 
      • Reimbursement Currency - the currency of the expense report 

       Report Settlement Breakdown section includes: 

      • Expense Report Total - the total amount of the entire expense report 
      • Cash Advance Issued - cash advanced amount issued for the report being previewed 
      • Paid Directly by Company - the amount that was paid directly by the company out of the total amount 
      • Amount Due Employee - the amount that was paid by employee out of the total amount 

       The Currency section includes: 

      • Currency - the currency of the expense report 
      • Amount Spent - amount spent per the selected currency, can there be multiple? 
      • Average Rate – e.g. for hotel receipts the average rate would be calculated  as an avg of all nights. 
      • In Home Currency - total amount in the default currency set in ExpensePoint™ 

       Tax section includes: 

      • Tax - the tax type per the location the expenses were incurred 
      • Reclaimable - Yes/No options for reclaimable taxes. Businesses can recover or get refunded for certain taxes. 
      • Tax Amount  
      • Currency and Exchange Rate -  
      • In Home Currency - total amount per the tax type in the default currency set in ExpensePoint™ 

       The Category details section includes: 

      • Category - the category of the expense 
      • Expenses - the count of expenses per the listed category 
      • Amount Spent - amount spent per category 
      • Reclaimable Taxes - amount of reclaimable taxes per category 
      • Less Reclaimable Taxes - expense total amount less reclaimable taxes 

       The User details includes: 

      • User Name - the user that created the expense report, or the user for which the Expense Report was created (e.g. in cases of authoring) 
      • Action - the actions that were performed by the user, can be: Created, Edited, etc. 
      • Timestamp - time logged for the performed action by the user 

        

      REPORT DETAIL: 

      The Expense details section includes: 

      • Expense Information - displays the category and vendor of the expenses 
      • Receipt total - total amount of the receipt per expense 
      • Exchange Rate 
      • Converted - converted amount according to the exchange rate 
      • Tax - listing the types of taxes applied on the expense 
      • Tax Amount - tax amount for each type of tax applied on the expense 
      • Net GL Amount - general ledger amount that is the difference between the total amount less all applicable taxes 

        

      WEEKLY EXPENSE SUMMARY: 

      The Expenses Summary section includes: 

      • Expense Information - displays the period of expense report from MM/DD/YYYY to MM/DD/YYYY 
      • Expense Total - the total amount of the expense report. 

        

      ACCOUNTING INFORMATION: 

      • Expense Report Header (same as above) 
      • General Ledger Account Code summary, which includes:  GL Code - the code of the general ledger 

                                  Debit - debiting accounts for the expenses 

                                  Credit - crediting account(s for the payments) 

       LIST OF ATTENDEES: 

      The List of Attendees section can include: 

      • Vendor 
      • Category 
      • Date Incurred 
      • Payment 
      • Total 

       If there were no expenses that included attendees, this section will be empty.