As soon as the Receipt details are read by the OCR Receipt Reader, they will be validated against any existing transactions from the system to verify any matches. Learn more about how to enable the transaction feed into your ExpensePoint™ system.
If you are entering receipts for out-of-pocket Expense, you can use theses receipts for the Expense Reports, but if you took the picture of your Receipts for the corporate cards Transactions, it can take up to 24 hrs for the receipts to Match the credit card Transactions, before they can be expensed.
If there is a credit card integration, Receipts that match with a Transaction, the Verify Match button will show up on the scanned receipt record:
Any information matching equal or over 80% from the Receipt will trigger the Verify Match button (the percentage could be less that 100% due to e.g. Tip difference)
The matching algorithms will validate the information from the Receipt across 4 parameters read by the scanner:
- Vendor
- Date
- Total
- Taxes
By clicking on the Verify Match button, you can view both the Receipt and the credit card Transaction details to review the match reasoning. At the bottom of the match details screen, you will have an option to add the receipt/expense to the Expense Report.
From the drop-down field choose the report to which you wish to attach the receipt. If you do not have an Expense Report, you can create a new one by tapping on the plus icon in the upper corner of the screen. Learn more about how to Create an Expense Report.